Resources & Payments

PAY FOR A BODY CORPORATE DOCUMENT

Here at RUBICON Body Corporate Services, you can make any of the following document purchases right here on our website.

PURCHASE A DISCLOSURE STATEMENT

PURCHASE AN INFORMATION CERTIFICATE

PURCHASE A CERTIFICATE OF CURRENCY

Not comfortable purchasing online? You can also pay by direct debit or cheque.


RESOURCES FOR BODY CORPORATES

COMMISSIONER’S OFFICE WEBSITE

The Office of the Commissioner for Body Corporate and Community Management (the Commissioner’s Office) maintains a website with a large amount of information for all persons involved in a body corporate: www.qld.gov.au/bodycorporate

THE BODY CORPORATE

The Body Corporate

A Body Corporate is a legal entity that is created upon the registration of subdivided land.  It has important functions in administering the common property, body corporate assets and undertaking necessary requirements pursuant to the Body Corporate and Community Management Act 1997 (Qld).

Their webpage titled ‘The role of the body corporate’ provides information on:

  • What a body corporate is;
  • Community titles scheme definition; and
  • What a body corporate does.

THE BODY CORPORATE COMMITTEE

The Role of the Committee

The Body Corporate elects a committee to administer the common property and assets for the benefits of all owners and occupiers. The role of the body corporate committee is integral to the sound administrative function of the body corporate. Find out more on the Commissioner’s Office webpages titled:

  • The role of the committee which includes:
    • What a committee does;
    • Duties of the chairperson, secretary & treasurer;
    • Non-voting members of the committee; and
    • Restricted issues for the committee.

GENERAL MEETINGS

General Meetings

There are two types of General Meetings – Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).  These provide a forum through which the Body Corporate can carry out its functions, including the making of important decisions concerning lot owners and occupiers by means of a voting process.

The Commissioner’s Office has dedicated webpages for information on Annual General Meetings and Extraordinary General Meetings that outline the processes in:

  • Holding a general meeting;
  • Calling a general meeting; and
  • Running a general meeting.

SUBMITTING MOTIONS FOR BODY CORPORATE MEETINGS

Submitting Motions

These webpages contains an instructive summary (with practical examples) of the issues to consider when drafting motions and submitting motions for general meetings and committee meetings.

BODY CORPORATE ELECTIONS

Elections

Body Corporate elections are the mechanism by which the Body Corporate Committee members are elected to fulfil the functions under the Body Corporate and Community Management Act 1997 (Qld).  To be elected, the person nominated must be eligible to be a committee member. Webpages on forming a committee provide useful information on the following:

  • Committee structure;
  • Nominations and eligibility; and
  • Election processes under each regulation module.

In addition to electing committee members, the Commissioner’s Office’s website outlines the legislative process for the ways in which committee members can be removed from office and how those vacancies are filled.

MAINTENANCE & IMPROVEMENTS

Maintenance

The Body Corporate and Community Management Act 1997 (Qld) and associated Regulation Modules place requirements on the Body Corporate and lot owners/occupiers to maintain areas of the scheme for which they are responsible.  Maintenance obligations will vary depending on the type of plan under which the scheme is registered, namely a Building Format Plan (former known as a Building Unit Plan or BUP), or a Standard Format Plan (formerly known as a Group Title Plan or GTP). The Commissioner’s office website maintains dedicated and detailed webpages on each of the maintenance elements including:

Improvements

The legislation permits owners to make improvement to common property for the benefit of their lot. Any improvement requires the permission of the body corporate. The webpage titled ‘Improving common property and lots’ outlines information on this topic as well as making improvements to a lot. It is always suggested that you also review your scheme’s by-laws.

FINANCIAL MANAGEMENT

Financial Management

The financial obligations of the Body Corporate and owners are extensive. To assist with ensuring both the Body Corporate and owners individually are informed of their financial obligations, the Commissioner’s Office has information on several different topics including:

BY-LAWS

By-laws

For a Body Corporate to run efficiently, the Body Corporate and Community Management Act 1997 (Qld) provides for the creation, implementation and enforcement of rules, known by-laws, which are adopted by a scheme to regulate a broad range matters associated with, for example, the use and enjoyment of lots or common property, including issues like; pets, behaviour of invitees, appearance of lots and damage to common property. This webpage titled ‘By-laws’ written by the Commissioner’s Office provides guidance on the following:

  • Making by-laws;
  • Enforcing by-laws; and
  • Exclusive use by-laws.

BCCM FORMS

The approved forms from the Office of the Commissioner for Body Corporate and Community Management can be found at https://www.qld.gov.au/law/housing-and-neighbours/body-corporate/roles-and-responsibility/what-we-do/

APPROVED FORMS

BCCM Form 1 Notice to body corporate of contravention of a body corporate by-law
BCCM Form 2 Notice of authorised signatories on body corporate financial institution account
BCCM Form 6 Proxy form for body corporate general meetings
BCCM Form 7 Proxy form for committee meetings
BCCM Form 13 Body corporate information certificate
BCCM Form 15 Adjudication application form
BCCM Form 18 Guidelines for the engagement of a body corporate manager to carry out the functions of a committee and its executive members
BCCM Form 19 The effect of a change in the regulation module applying to a scheme
BCCM Form 20 Explanatory note – proposal to amend
BCCM Form 22 Conciliation application form

OTHER USEFUL RESOURCES

BCCM RESOURCES

BCCM Booklet – A Quick Guide to Community Living in Queensland

BCCM Training – FREE online training course

QUEENSLAND LEGISLATION

Download Body Corporate and other Legislation  from the Office of Queensland Parliamentary Council Web Site www.legislation.qld.gov.au:

  • The Body Corporate and Community Management Act 1997 (Qld)
  • The Body Corporate and Community Management (Standard Module) Regulation 2008
  • The Body Corporate and Community Management (Accommodation Module) Regulation 2008
  • The Body Corporate and Community Management (Commercial Module) Regulation 2008
  • The Body Corporate and Community Management (Small Schemes Module) Regulation 2008
  • The Body Corporate and Community Management (Specified Two-lot Schemes) Regulation 2011

ADJUDICATOR’S ORDERS

Access and download past adjudicator’s orders from 2000 until current at: http://www.austlii.edu.au/au/cases/qld/QBCCMCmr/

APPEAL DECISIONS

Access and download the decisions on appeal of an adjudicator’s orders made at the Queensland Civil and Administrative Tribunal (formerly the Queensland Commercial and Consumer Tribunal) the following links:

GOVERNMENT AGENCY CONTACT DETAILS

Office of the Commissioner for Body Corporate and Community Management

Phone: 1800 060 119

Postal Address: GPO Box 1049, Brisbane QLD 4001

Website: www.qld.gov.au/bodycorporate

Office of Fair Trading

Phone: 13 74 68

Website: www.qld.gov.au/law/fair-trading/